CONSTITUTION & BY-LAWS
of
www.tfbm.org
Version: 1.2a
November, 2004
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Constitution of
Article
1: Name
The
club shall be known as "
Article
2: Objectives and Purposes
The
objective and purpose of the
a. Promote the enjoyment and preservation of
all generations of the Camaro and Firebird
b. Encourage and foster the spirit of unity
and sportsmanship amongst its members.
c. Educate its members in the observation of
all traffic regulations covering the operation of motor vehicles.
d. Promote safety, courtesy and consideration
towards pedestrians and other motorists.
e. Promote the safe operation and maintain
high standards of mechanical efficiency and appearance of members' vehicles.
f. Promote motor vehicle events.
g. Educate and enlighten the public regarding
the aforementioned objectives and solicit their support of motor sports events.
Article
3: Membership
a. Full membership in TFbM
is open to any person of good character, who is fully acquainted with, and
agrees with the objectives of the club. A full member in good standing shall
have full voting privileges and may hold any office in the club. Full
membership includes membership in TFbM, CASC
affiliation, access to the TFbM secure website,
e-mail list and all other privileges of membership.
b. Honorary membership may be awarded in the
club, at the discretion of the executive committee, to any person who has made
a significant contribution to the advancement of the club and/or the Camaro and Firebird. An honorary member may attend and
speak at club meetings but may not move resolutions or vote.
c. While all are welcome to participate in TFbM events and competitions, only members utilizing any
generation of Camaro or Firebird are eligible for
club points and/or club awards.
Article
4: Fiscal Year
The
fiscal year of TFbM is from January 1 st to December 31 st .
Article
5: Executive Committee
The TFbM executive committee shall consist of:
President
Vice President
Treasurer/Secretary
Membership Director
Social Director
Solo Series Director
Drag Race Series Director
Website Administrator
Past President
Members
of the executive shall hold office for two years, and be elected at the club's
annual general meeting. The President, Treasurer/Secretary, Social Director,
and Drag Race Series Director shall be elected on even calendar years. The Vice
President, Membership Director, and Solo Series Directors shall be elected on
odd calendar years.
The
Website Administrator shall be appointed by the Executive Committee for a term
of one year.
Article
6: Club Officers
In
order to meet the requirements of incorporation, the following executive
positions shall be officers of the club:
President
Vice President
Treasurer/Secretary
Membership Director
Social Director
Solo Series Director
Drag Race Series Director
Article
7: Code of Conduct
Members
of the
The
Code of Conduct consists of:
a.
Club
members shall act in a sportsmanlike manner while participating in all club
sponsored events and functions
b.
Club
members shall at all times act in a considerate and courteous manner towards
fellow competitors, enthusiasts and the public
c.
Club
members shall not behave in a manner that would be detrimental to the
reputation, image or good standing of the club
d.
Club
members shall drive their vehicles in a safe and courteous manner on public
roads and highways.
Article
8: Amendments
Amendments
to the Constitution may be debated and voted on at any regular meeting,
provided that notice of the subject and intent of the amendment(s) is/are
submitted to the Executive in writing at least three weeks prior to the
scheduled meeting. Any such proposed amendments shall be conveyed to the
membership via the TFbM web site at least two weeks
prior to the scheduled meeting.
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By-Laws of the
Article
1: Duties of Executive Committee Members
The
duties of officers shall be those usually pertaining to their respective
offices in regards to the affairs of TFbM:
a.
President
The
President will preside at all regular and annual
meetings and conduct them in accordance with parliamentary authority named in
Article 7 of the By-laws. The President may also preside at
committee meetings, which shall be conducted in accordance with parliamentary
authority named in Article 7 of the By-Laws. The President shall also be
responsible for scoring and keeping a record of all competition points and
standings for the overall club championship. The President shall sign all
official documents. The President, as chief executive officer, shall supervise
the club's affairs and activities.
b.
Vice
President
The
Vice President shall assume all or part of the responsibilities of the
President in case of the absence, disability or failure to act of the
president. The Vice President will coordinate all sponsorship activities and
year end prizes and awards.
c.
Treasurer/Secretary
The
Treasurer/Secretary shall record the minutes of all meetings of the club and
shall keep the records in accordance with the parliamentary authority named in
Article 7 of the By-laws.
The
Treasurer/Secretary shall also be responsible for the club's income, and for
keeping all financial books and records. The Treasurer/Secretary shall disburse
funds at the discretion of the executive committee and sign all cheques drawn on the club bank account(s).
d.
Membership
Director
The
Membership Director shall be responsible for the promotion and maintenance of
club membership, as well as maintenance of the membership register. The
Membership Director shall also be responsible for the collection of membership
fees. The Membership Director shall ensure that each member is provided with a
club membership card, and other club paraphernalia as provided by the club from
time to time.
The
Membership Director will also be responsible for the handling of CASC
competition licenses.
e.
Social
Director
The
Social Director shall be responsible for recruiting organizers for all club
social events and keeping a record of all club member participants for the
purposes of the overall club championship. The Social Director may recruit
committee members as necessary and shall be responsible for each event's
compliance with current club rules, regulations and code of conduct.
f.
Solo
Series Director
The
Solo Series Director shall be responsible for recruiting organizers for all the
club solo events and keeping a record of all solo competition points and
standings. The Solo Series Director shall liaise with event facility owner(s)
or event organizer(s) for event scheduling and to ensure the smooth running of TFbM Solo Series events. The Solo Series Director may
recruit committee members as necessary and shall be responsible for each
event's compliance with current club rules, regulations and code of conduct.
g.
Drag
Race Series Director
The
Drag Race Series Director shall be responsible for recruiting organizers for
all the club drag events and keeping a record of all drag competition points
and standings. The Drag Race Series Director shall liaise with event facility
owner(s) or event organizer(s) for event scheduling and to ensure the smooth
running of TFbM Drag Race Series events. The Drag
Race Series Director may recruit committee members as necessary and shall be
responsible for each event's compliance with current club rules, regulations
and code of conduct.
h.
Website
Administrator(s)
The
Internet Administrator(s) shall be responsible for maintaining and updating the
club's website as required or directed by the Executive Committee.
i. Past
President
The
Past President shall act as an advisor to the executive, in order to provide
continuity and knowledge of the activities of the past and current year.
Article
2: Membership
Upon
payment of membership dues, membership in the
a.
Applications
for membership shall be submitted to the Membership Director who shall be
satisfied that the applicant meets the requirements for membership as
stipulated in Article 3 of the Constitution.
b.
Upon
written complaint to the executive committee as to the conduct of any member,
which is, in the opinion of the executive committee, likely to reflect unfavourably upon the club, such member maybe expelled by a
seventy-five (75%) vote of the executive committee. Such member shall have the
right to speak on his/her behalf.
c.
No
member or executive officer shall be personally liable for any bills or
obligations incurred by the club other than his/her membership dues.
Article
3: Dues
a.
The executive committee will determine a
schedule of membership dues for the upcoming year. The proposed fee schedule
will be voted upon by the membership at the Annual General Meeting. The
proposed fee schedule shall be conveyed to the membership via the TFbM web site at least two weeks prior to the Annual
General Meeting.
b.
The annual dues shall be based on the
annual CASC membership levy, fees and other charges, as well as, the
requirements of the club for the upcoming year.
c.
Dues are payable on the first day of
January (i.e.: the first day of the fiscal year). Membership fees will not be
pro-rated for partial year memberships.
d.
Honourary members will not be required to pay TFbM
dues. Honourary members will be required to pay their CASC levy
while actively engaged in motor sport activities.
e.
Family Memberships - Will be offered yearly at a rate
voted upon at the annual general meeting. The membership will include a CASC
membership, TFbM voting rights and TFbM event and sponsor discounts for immediate family
members only. No TFbM promotional materials (decals, hats) will be included
with this membership.
Article
4: Meetings
a.
Meetings
of the club membership will be held monthly or as determined by the club
executive. A quorum for the transaction of business at general meetings shall
consist of 60% of the membership present at the beginning of a meeting.
b.
Meetings
of the executive committee shall be held monthly or as determined by the club
executive. Executive meetings shall be held one to two weeks prior to general
meetings of the club membership. Further meetings may be held at the discretion
of the President. A quorum of the executive committee for the purpose of
transacting business shall consist of five (5) members of the executive
committee.
c.
The
meeting in November shall be known as the annual general meeting and shall be
for the purpose of electing officers, receiving reports of officers and
committees, setting out the activities of the club for the upcoming fiscal year
and any other business that may arise.
Article
5: Election of Officers
a.
A
nomination committee of three (3) members shall be appointed by the executive
committee on or before two months prior to the annual general meeting (i.e.: by
September 30 th )
b.
The
nominating committee shall present a list of willing candidates for executive
committee positions at the annual general meetings.
c.
Nominations
may be made from the floor at the annual general meeting for any of the
executive committee positions, providing the nominee consents to the
nomination.
d.
The
nomination committee shall conduct the election of the executive committee at
the annual general meeting. Votes shall be cast by secret ballot. The
nominating committee or other neutral committee or other neutral persons will
act as scrutineers.
e.
A
candidate having been defeated for one position may run for any other position
in the same election.
f.
In
the event of a vacancy occurring in the executive committee during the fiscal
year, the executive committee will appoint another club member to fill the
vacancy.
Article
6: Appropriation of Funds
a.
The
executive committee will be responsible for the expenditure of all funds
required for the normal operation of the club, stationery, advertising and
normal expenses for the promotion of events. All cheques
drawn upon the club's account(s) shall be signed by two club officers.
b.
The executive committee may approve
expenditures for items less than one thousand dollars ($1,000) per item. The
membership at large must approve all expenditures of one thousand dollars
($1,000) or more per item.
c.
Club
members attending out of town meetings on behalf of the club are eligible for
reimbursement of travel expenses and meals as required. The
amount and nature of the expenses to be pre-approved by the executive
committee.
d.
Entry
fees for club events will be decided and voted upon by the executive committee.
Article
7: Parliamentary Authority
The
rules contained in "Roberts Rules of Order" shall govern the club in
all cases to which they are applicable, and in which they are not inconsistent
with the By-laws or the special rules of order of this club.
Article
8: Amendments
Amendments
to the By-laws may be debated and voted on at any regular meeting, provided
that notice of the subject and intent of the amendment is submitted to the
Executive in writing at least three weeks prior to the scheduled meeting. Any
such proposed amendments shall be conveyed to the membership via the TFbM web site at least two weeks prior to the scheduled
meeting.
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Appendix One to the By-Laws of the
Points Scoring Systems & Annual Awards
Article
1: Object
a.
To
encourage participation in motor sport and to give recognition to
b.
To be
eligible for points in any category for any club event, a participant must be a
member in good standing of the club at the start of the event.
c.
Points will only be awarded for events that are held. Points are not awarded for cancelled events.
Article
2: Championship Points and Series
For
the two disciplines of solo and drag the club will annually organize a series
of competitive events, each operating under the general guidance of the
Regulations of the appropriate sanctioning bodies. The events constituting each
series and their competitive classes shall be designated by the director of
each discipline as follows:
a.
Solo
Series
Participation
in Solo Series events counts towards the Solo Driver Championship. Events
designated as Solos shall use classes as defined by current regional Solo
regulations on the basis of vehicle type. Event times will be factored to
account for vehicle modifications and/or specific f-body models. Time factors
for f-body modifications and/or specific f-body models to be determined by the
Solo Series Director
b.
Drag
Series
Participation
in Drag Race Series events counts towards the Drag Race Championship. Events
designated as Drag races shall use the rules and regulations as defined by the
drag race facilities hosting the events.
Article
3: Annual Awards
a.
Annual
awards will be presented at the club's annual awards meeting or function.
b.
The
following awards are based on competition categories. In the event of a tie for
any competition-based award, it shall be broken by the number of first place
finishes in class. That failing the number of second place finishes in class,
and so on.
i. Club
Champion
Awarded to the member with the highest combined total points in all
competitions, and participation in other club-sponsored events. First runner up award will be made to the member with the second
highest points total. Second runner up award will be made to the member with
the third highest points total.
ii.
Solo
Champion
Awarded to the member with the highest total points in the Solo
category. First runner up award will be made to the
member with the second highest points total.
iii.
Drag
Champion
Awarded to the member with the highest total points in the Drag
category. First runner up award will be made to the
member with the second highest points total.
iv.
Executive
Award
The
Executive may, at its discretion, present an award to any member(s) deemed to
have made an exceptional contribution to the club. This award does not have to
be awarded each year
Article
4: Competition Points
Point
scoring shall be awarded on the basis of club members finishing order amongst club
members only. Non-members shall not be included in the finishing order for the
purposes of point calculations for the overall club championship or the various
competition series.
A. Club champion would be determined by the following formula:
|
Drag
points + Solo points + Social points |
B. Drag champion points are awarded in the following manner:
|
First |
15
points + 1 point/round won |
|
Second |
14
points + 1 point/round won |
|
Third
(Semi final losers) |
13
points + 1 point/round won |
|
Fourth
(Quarter final losers) |
12
points + 1 point/round won |
|
Fifth
|
10
points + 1 point/round won |
|
Attending/not
participating |
7pts |
C. Solo champion points are awarded in the following manner:
|
First place |
20
Points |
|
Second place |
18
Points |
|
Third place |
17
Points |
|
Fourth place |
16
Points |
|
Fifth place |
15
Points |
|
Sixth place |
14
Points |
|
Seventh place |
13
Points |
|
Eighth place |
12
Points |
|
Ninth place |
11
Points |
|
Tenth place (and anyone who
participates) |
10
Points |
|
Attending / Not participating |
7
Points |
D. Social points are awarded in the following manner:
|
Attending a social event |
10 Points |