Meeting of the Executive

Sunday, January 28, 2005

Time: 10 am

Location: Leppert Head Office

Attendees

Connie, Murray, Greg, Chris, Ian, Jason, Claudio, Pomp

1. Agenda approved

2. Minutes of the November 30, 2004 approved

3. Executive Reports:

President’s Report – Greg

Greg officially welcomes the new and old exec members and is excited about working with the new group. He expects everyone to do their jobs and feel free to consult other directors for help at anytime. He looks forward to seeing plans brought forward, matters to be dealt with professionally and to have reports prepped in advance of meeting if a director is unable to attend.

Vice President Report – Chris

Discussions are currently in the works with Peter K. regarding ARE sponsorship. Mobil 1 still maintains exclusivity from last year but we can look into having 2 title sponsors. Also have spoken to David Swain prior to Christmas regarding the possibility of sponsorship by BF Goodrich.

Secretary/Treasurer – Connie

Club finances are in good standing and budget forecast will be prepared for next meeting.

4. Directors:

Membership – Pomp

Currently there are 32 members for 2005. These are also entered through CASC. There are approximately 110 previously expired members that he would like to contact to see if they would be interested in joining club again.

Auto X – Jason

Solo events have been booked and reserved. The pricing of the events will be as follows: first event, $10 members, $30 non-members; subsequent events $20 members, $30 for non-members. The club needs a rechargeable battery pack and a used laptop by the end of this season. Greg will assist in designing the course layouts.

Drag – Claudio

Chris has almost finalized the bookings for the drag dates. Still waiting to hear from TMP. May introduce a new price structure for this season. St. Thomas will host at least 2 of our events.

Social – Ian

Ian is waiting to finalize event dates in lieu of the drag dates confirmations. He is currently checking into ARE hosting our dyno day, who have offered to host a BBQ. Ian would like to arrange some east/west non-official club events where members can get together such as various car shows that take place during the week.

Deferred to discussion

5. Discussion Items

The WGM will be held on February 26 at an undetermined location. The location shall be determined in the following week. The new T-shirts will be distributed at that time to the current membership.

Performance World preparation is in full force. The cars which have been submitted to the executive have been approved and will consist of the following members: Ian Leppert, Ben Wong, Zee Raheel, Dave Russell and Paul Clarke, with alternatives that can be provided by Steve Lalanne and Kevin Hatch. We are looking at a budget of approximately $450.00 to be provided by the club for expenses. New rope lighting has been purchased for this event. A slide show is currently being worked on for presentation at the show by Ian. Arrangements need to be made for a van to pick up and return carpet and additional materials to Murray’s house for the show.

The exec would like to pursue the possibility of arranging more informal meetings with the general membership. All members are encouraged to bring forth discussion with an executive member to promote any additional meetings with the club.

We are currently looking into the web based forum. We would like to have various sections on the board, such as members rides, event reviews (by the directors), as well as having forums for members, non-members and the executive. The specifics shall be worked out. The executive will examine FUD, a web based bulletin board through a trial period of 2 months and then open it to the general membership. The cost of this will be approximately $60.00 US per month. This board would have the potential to draw in additional sponsors to help offset the costs of maintaining the board that may be advertised in the banners.

Discussion continued regarding a suitable amount for expenses to be claimed by the executive. Primarily travel expenses to and from monthly meetings and other club business trips (eg. Picking things up for events). Previously $0.32/km was suggested for a starting point, but more discussion shall be pursued.

Next meeting shall be prior to the WGM on February 26, 2005.